Training Calendar

Essentials of Data Practices for Responsible Authorities 2022

Jul 20, 2022, MCIT Building (100 Empire Dr., St. Paul, Minn.) or Virtual
8:30 in-person check in; 9 a.m.-3:30 p.m. training program

In-person fees: $65 per person for MCIT member organizations; or $105 per person for nonmember organizations
Virtual fee: $35 per person

On left, close up of hands typing on laptop. On right, close up of hand holding a mobile phone. In the middle a file folder and arrows pointing to the laptop and mobile phone. Text: Essentials of Data Practices for Responsible Authorities
“Essentials of Data Practices for Responsible Authorities” offers either in-person or virtual attendance options.

Responsible authorities under the Minnesota Government Data Practices Act (MGDPA) have the duty to ensure that their government entities comply with the Act’s requirements for transparency, data privacy and data security. “Essentials of Data Practices for Responsible Authorities,” led by Minnesota Department of Administration Data Practices Office staff, provides responsible authorities and their designees with the foundation they need to take on the duties of the Act, as well as offers best practices to assist in day-to-day MGDPA administration.

This is the same program presented in June 2019.

Session Topics

Minnesota Government Data Practices Act basics: Overview of the duties of a responsible authority and data compliance officer, and the basic definitions of data and data classifications

Policies and procedures: Developing data access and security policies and procedures, maintaining data inventories, and working with elected officials and staff to ensure MGDPA compliance

Responding to data requests: Best practices for responding to data requests under the MGDPA, including:

  • denying access
  • managing complex requests
  • separating private and public data
  • recovering costs
  • managing nonpublic data on minors
  • creating summary data
  • requesting a temporary classification of data
  • special considerations for personnel data

Accuracy and completeness challenges: Overview of the accuracy and completeness challenge process and best practices for responding to a challenge

Data breach requirements—investigation and notification: Discussion of the definition of “data breach” under the MGDPA, breach investigation and notification requirements, and annual comprehensive security assessments

Download the brochure for full details …

Who Should Attend?

This seminar is specifically designed for individuals designated as a public entity’s responsible authority and the responsible authority’s designee. An individual may be the responsible authority if he or she is the:

  • County administrator or coordinator
  • County auditor
  • County attorney
  • Sheriff
  • SWCD district manager
  • Joint powers executive director
  • Social services director
  • Veterans services officer
  • Other elected official
  • Person designated by the governing board to be the responsible authority

2 Ways to Attend: In Person or Online 

Follow the instructions below to register for your preferred attendance option. Questions related to your registration (verification, cancellation, changes, payment) should be directed to registration@mcit.org.

Register for In-person Attendance

In-person attendance is capped at 90 people.

  1. Complete the registration form below (bottom of page) to attend the seminar in person at the MCIT building in St. Paul.
  2. MCIT will mail an invoice for the registration fee of $65 (MCIT members) or $105 (nonmembers) to you. Please do not send payment until you receive the invoice.
  3. Note the cancellation policy below.
  4. See information below regarding COVID-19 safety precautions.

Register for Virtual Attendance

  1. Click here to complete the registration form to attend the seminar virtually. Complete all required fields. 
  2. MCIT will mail an invoice for the registration fee of $35 to you. Please do not send payment until you receive the invoice.
  3. Note the cancellation policy below.
  4. See details below about how to join the event virtually on July 20.

COVID-19 Safety Precautions

The health and safety of attendees at MCIT in-person training events and meetings is our top priority. In response to the changing dynamics of the pandemic, MCIT will  follow  state and federal public health guidelines, as well as host location requirements and presenter preferences when dealing with issues related to wearing face coverings/masks at MCIT in-person events. Social distancing cannot be guaranteed.

Currently safety guidance from the Centers for Disease Control and Prevention and the Minnesota Department of Health for indoor group events recommends that everyone, both fully vaccinated and unvaccinated, wear face masks in areas where the community level of COVID-19 is high. St. Paul, Minn., is in Ramsey County. Check the community level below. If the community level for Ramsey county is high July 20, MCIT will require that attendees wear masks during the training event. Those attending the training are strongly encouraged to make decisions based upon their  personal situations. 

 

Cancellations

Members may cancel their registration for “Essentials of Data Practices for Responsible Authorities” up to June 29 and not have to pay the registration fee.

If an in-person registrant becomes ill, MCIT asks the individual to stay home and advise MCIT of the circumstance (e-mail registration@mcit.org or call 1.866.547.6516). MCIT may then waive or return the registration fee for those who need to cancel due to illness. Depending on the circumstances, individuals may want to switch in-person registration to virtual attendance.

Questions?

  • Program-related questions, special accommodation questions or requests: Contact MCIT Communications Manager at 1.866.547.6516 or hblakestad@mcit.org.
  • Registration, cancellation, payment questions: Contact MCIT at registration@mcit.org.

How to Join the Virtual Seminar

The virtual option for “Essentials of Data Practices for Responsible Authorities” is facilitated through the GoToWebinar platform. To attend:

  1. Complete the registration form.
  2. Use the link e-mailed to you to join the event. The e-mail is automatically generated after you complete the registration form and comes from the GoToWebinar system.
  3. MCIT recommends that you log in 10-15 minutes before the session’s start time to ensure that you have time for your system to connect.

GoToWebinar Attendee Instructions and Tips

GoToWebinar logo shows name to right of blue flower symbolFor those who are attending a virtual event using the GoToWebinar platform for the first time or it has been a while, MCIT recommends that you review short instructions from GoToWebinar before the event to help orient yourself to the platform. View GoToWebinar Attendee Guide …

Note: Functioning computer speakers may be needed to hear portions of the broadcast webinar. Some sound may not not be available for those who join using a phone for audio.

FAQs about Virtual Training

Do I need special software to attend the virtual seminar?

No, but you will need to allow GoToWebinar to operate on your computer temporarily (just during the event). If prompted while logging in to the webinar, click “yes,” “grant,” “trust,” etc. to accept the download.

How do I submit a question during the virtual seminar?

Use the Question feature in the GoToWebinar panel that appears on your screen after you have joined the session. Just type your question in the message field, choose to send to presenters and organizers, and then click send. 

My colleagues want to attend the virtual seminar. Can I forward the “join webinar” link that I received in my confirmation e-mail to them?

No. Each attendee receives a unique URL (link) for the live virtual seminar. Your colleagues must register separately to be able to participate. Send your co-workers the registration link instead.

  • REGISTRATION FORM INSTRUCTIONS
    1. Enter details in all required fields indicated with a red asterisk below.
    2. Check the box next to "I'm not a robot" that appears in the Captcha box where noted at the bottom.
    3. Click the Submit button.

    You will receive a confirmation e-mail at the e-mail address entered in the form. If you do not receive the e-mail confirmation, your registration was not successfully submitted to MCIT.

Fees may be submitted at any time. They need not accompany your registration form. An invoice will be issued for any fees not paid by the training session date. If you require a signed voucher to submit payment, please forward it to MCIT. We do not accept credit cards.

Cancellation Policy: Individuals registered for training sessions will not be billed for cancellations made at least one week prior to the session. Cancellations received after the deadline will be billed for the entire registration fee.