Updated May 20, 2020
MCIT is committed to providing critical services to its members and partners during this time of national concern regarding the spread of COVID-19. MCIT is also concerned about the health and safety of its employees, the ability to respond to member expectations, as well as legal and financial obligations of the organization. Like so many other organizations, MCIT has implemented a business continuity plan.
Claims Will Be Processed and Managed
Priority has been given to claims operations. Members must still submit incidents to MCIT through the member portal at MCIT.org. Work-related injuries and illnesses will be given the highest priority. Employees presently receiving benefits will see no disruption in payments.
MCIT will participate in hearings, mediations, trials and all other court proceedings as required by the Minnesota judicial system. The Minnesota judicial branch is coordinating closely with statewide partners regarding operations in light of COVID-19. Defense firms are also activating plans to provide services.
EDP Inventory Deadline Extended
Your electronic processing (EDP) equipment coverage is provided on a blanket basis. Each April you must submit to MCIT an updated EDP inventory that includes all EDP equipment you want covered and the replacement cost values of the equipment. While we recognize that the COVID-19 pandemic has disrupted your operations, it is important that we maintain an updated inventory so that adequate coverage is in place in the event of a loss. Accordingly, we have extended our deadline to submit your updated inventory to May 14, 2020. E-mail your updated and itemized EDP inventory to firstname.lastname@example.org.
Property Appraisals Suspended
The final phase of on-site property appraisals began in earnest in mid-February. Approximately one-third of MCIT members—those located in the southern portion of the state—were slated to have all scheduled buildings valued over $100,000 personally inspected by valuation experts Duff & Phelps by the middle of May. This was the final phase of a three-year project coordinated by MCIT to ensure buildings are scheduled with accurate values.
Shortly after work began, Duff & Phelps encountered challenges in scheduling visits with members due to COVID-19. In mid-March it was decided temporarily to suspend the work after completing about 50 percent of the appraisals.
In mid-April, amid uncertainty as to when normal county operations would resume, MCIT suspended the work all together. MCIT’s appraisal project will be completed in 2021.
Members in this final phase who were not visited by Duff & Phelps will have their buildings appraised in early 2021. Those members will receive notification from MCIT shortly for planning purposes.
In the meantime, their scheduled buildings will be valued using MCIT’s routine indexing to maintain accurate valuations for the 2021 renewal.
Members that had their buildings appraised this year will see adjustments made to their scheduled values in July, as normal, with no additional contribution owed for the balance of 2020. A final appraisal report will be sent to primary contacts in September for review, comment and retention.
MCIT appreciates each member’s assistance in this important project. Questions about the appraisal process can be directed to MCIT Underwriting Manager Gary Severson at 1.866.547.6516, ext. 6410 or email@example.com.
Training Events Rescheduled or Canceled
MCIT-sponsored training sessions previously scheduled through June have either been rescheduled for later this year or have been canceled. MCIT has contacted those who have already registered for events. Members should check the Training Calendar for information about specific events.
Consultants Available Remotely
MCIT will suspend meetings, training and ergonomic assessments at member locations during March and April to reduce the potential transfer of the virus. Loss control and risk management staff will be available via e-mail and phone for consultation. Special arrangements for personal visits may be made on a case-by-case basis.
MCIT Building Use
Although MCIT takes great pride in its facility and continues to practice preventive cleaning as recommended by the Centers for Disease Control and Prevention (CDC), MCIT believes it is necessary temporarily to suspend all meetings in the building to further minimize potential exposure of visitors and staff to the COVID-19 virus through May 31.
MCIT will reassess the status of COVID-19 the week of May 25 and make a determination about whether meetings scheduled beyond May 31 will also need to be canceled.
MCIT has suspended accepting new reservations for meeting rooms until further notice.
Below are links to additional information that may be helpful while members work to manage operations during COVID-19.
- NEW—Defending Tough Budget Decisions
- NEW—Open Meeting Law Amended for Flexibility
- NEW—Families First Coronavirus Response Act Resources
- NEW—Boiler, Presser Vessel Inspections Temporarily Suspended
- NEW—Always-listening Devices Pose Data Security Risk
- Workers’ Compensation: New Temporary COVID-19 Presumption
- Workers’ Compensation for Coronavirus Disease (COVID-19)
- Land Use Decisions, Public Hearings During Health Emergency
- Federal Government Provides Emergency Sick Leave
- Emergency Family and Medical Leave Expansion Act
- Telecommuting: Address Safety, Liability of Home-based Workers
- Safety Self-audit for Telecommuting
- Employee Assistance Program Offers Tips for Managing Responses During Abnormal Events
- Minnesota Department of Administration, Data Practices Office document Data Practices and Open Meeting Requirements During a State of Emergency
- OSHA Resources Regarding COVID-19
- Training for Employees Working from Home
MCIT Will Keep Members Informed of Developments
As circumstances change, MCIT may be making additional changes and will continue to communicate updates as they occur.