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Browse through a collection of more than 100 articles and model forms in the MCIT Resource Library. Use the search tools to the left to narrow in on the appropriate resource.
23 Articles found | Data Practices
December 2020 | Article | Uploaded in:
In Minnesota, many elected local officials have a choice between using a government entity-provided e-mail account or using a personal e-mail account for conducting government business. Whether officials should use government-entity or personal e-mail accounts for conducting official business is ultimately a policy decision for the governing body and the elected official. When making this decision, there are a few issues to keep in mind, such as security of the account and preservation of the government data in a personal account. (These considerations also apply to employees using personal e-mail accounts for government business.)
November 2020 | Article | Uploaded in:
For standing data requests under the Minnesota Government Data Practices Act, government entities must, according to administrative guidance maintain systems to track the requestor and the request, make sure the individual is still interested in the data, and gather the data and make it available.
May 2020 | Article | Uploaded in:
The COVID-19 pandemic has resulted in larger numbers of employees working from home. This has kept organizations functioning, but working from home creates an increased risk of data breaches. One of the risks is personal digital assistants such as Amazon Echo (a.k.a. Alexa) or Google Home. T
September 2019 | PDF | Uploaded in:
Quick Takes are scripts that serve as short talks to remind staff about safe practices related to data security. This Quick Take focuses on the importance of secure passwords and how to keep them secure. Supervisors typically give the Quick Take talks during regularly scheduled or informal meetings.
July 2019 | Article | Uploaded in:
Before installing security cameras (or surveillance cameras) cameras for purposes other than law enforcement or workplace activities, members must weigh a number of issues that go beyond the system’s technical capabilities and cost. These include data practices concerns, such as data access, data retention and the public's right to privacy.
June 2019 | Article | Uploaded in:
As the public’s interest in government operations grows, questions regarding the merits of audio or video recording board meetings often arise. The decision to record open meetings is a policy decision to be made by the public entity’s governing board. Although there may be benefits to recording the meeting’s discussions, policymakers should make this decision understanding that doing so may obligate the entity to additional requirements.
June 2019 | Article | Uploaded in:
Any not public data that has been scanned, copied or faxed by a member’s copy machine may be stored on a copy machine’s hard drive and is thus subject to the Data Practices Act. It is, therefore, important that all government entities take reasonable steps to protect that private data.
June 2019 | Article | Uploaded in:
Questions may arise whether a government entity may provide copies of the copyrighted data classified as public data in response to a data request pursuant to Minnesota Statutes, Chapter 13, the Minnesota Government Data Practices Act (MGDPA). The answer is, it depends.
December 2018 | Article | Uploaded in:
Regardless of the operating structure, the joint powers entities or arrangements must comply with many of the same laws and practices as their member entities, such as the Minnesota Open Meeting Law and Minnesota Government Data Practices Act.
December 2018 | Article | Uploaded in:
The Minnesota Government Data Practices Act (MGDPA) provides a roadmap for when and to whom government entities can release information acquired in sealed bids and requests for proposals. The path depends on how the data is classified at the stage of the process an entity is at when the data is requested.