Resource Library

Safe Mail Handling Quick Take on Safety

Quick Takes are scripts that serve as short safety talks to remind staff about safe work practices. This Quick Take covers suspicious mail identification and best practices to follow if suspicious mail arrives. Quick Takes help keep safety in the forefront of employees’ minds and demonstrate a commitment to safety on the part of the organization by improving safety culture. The Quick Take also offers an opportunity for employees to ask questions, discuss safety topics and develop solutions to specific hazards while encouraging communication.

Severe Weather Quick Take Training Overview and Objectives

  • Overview: Covers suspicious mail identification and best practices to follow if suspicious mail arrives.
  • Purpose: Inform employees who handle mail about best practices to recognize and respond to suspicious letters or packages to reduce the risk of injury.
  • Preparation: Read and become familiar with this Quick Take. Change as needed to reflect procedures and personnel in your department.
  • Handout: Quick Review of Safety: Safe Mail Handling
  • Notes: It is important to review the emergency action plan for your organization and adjust the Quick Take to reflect that. Place a copy of USPS poster 84: Suspicious Mail or Packages: Protect yourself, your business, and your mailroom in the mailroom or areas where mail is received and handled if it is not present already.

Supervisors typically give the Quick Take talks during regularly scheduled or informal meetings. To improve their effectiveness as a training tool, all Quick Takes should be modified to reflect the needs and situations of your specific workplace. Quick Takes are not designed to take the place of regular formal training.