The MCIT designated primary contact for each member organization receives an email each spring with a link to the Payroll Estimates form to be completed in the online member portal. Payroll estimates serve as the basis for determining a member’s estimated workers’ compensation contribution. Directions for two methods of providing payroll estimates are detailed below. It is recommended that members read the directions in full before beginning the payroll estimate.
A grid panel at the bottom of the values survey page includes each job classification code the member entity used last year along with the estimated payroll provided for the current year (in the “Actual Payroll” column).
Option 1: Using the Downloadable Spreadsheet Import Tool
- Using the Spreadsheet Import tool to the right of the screen, select Download Spreadsheet and save it to any directory or folder on your computer.
- Open the document and enter your payroll estimates by job classification code in the Estimated Payroll column only (using numbers, no symbols or punctuation).
- On the Law Enforcement Volunteer line, enter the number of estimated volunteer hours (not payroll) in the Law Enforcement Volunteer Hours column, if applicable.
- Do not edit any other columns in the spreadsheet. If you need to add a new job classification code, follow the steps outlined in Option 2 below after uploading your payroll estimate.
- Save your data once all payroll estimates have been entered on your spreadsheet.
- To submit your payroll estimates, use the Spreadsheet Import tool to the right and select the Browse or Choose File button. Upload the payroll estimate spreadsheet you recently saved and select the Submit button.
- A Spreadsheet Input Summary page will open confirming that your file successfully uploaded. Select the Back to Collection button to advance.
- Once submitted, your payroll estimates will populate in the grid panel at the bottom of the values survey.
- Additional changes can be made to your estimates by resubmitting your spreadsheet or using the grid panel method outlined in Option 2 below.
Option 2: Using the Grid Panel Application (bottom of page)
- Select a Job Classification in the grid panel and enter the payroll estimate in the pop-up panel.
- Select Save Changes and repeat for each job classification entry.
- On the Law Enforcement Volunteer line, enter the number of estimated volunteer hours (not payroll) in the Law Enforcement Volunteer Hours column, if applicable.
- To add a new job classification select the + New Payroll Schedule button at the top right of the grid panel. Locate the appropriate job classification code and enter the estimated payroll.
- Save Changes and repeat for each new job classification entry.
Final Steps for Both Options
Upon completion of your estimates, you will have the option of submitting your payroll estimate as Final or Saving a Draft to submit later. You should print a copy of your payroll estimate in landscape format before submitting it, using the print function from your browser.
To Submit your completed payroll estimate, select the Save as Completed button in the upper right of the screen and follow the onscreen prompts. Once successfully submitted, you will receive an acknowledgment from MCIT.
MCIT Workers’ Compensation Classification Code Handbook
Members should review the Workers’ Compensation Classification Code Handbook when determining job classifications. MCIT developed this guide as a reference for members to review job classification code definitions and learn which codes each member type commonly uses.
Job classification codes used by MCIT are specific to MCIT and should not be considered interchangeable with codes defined or used by other sources.
Members may contact MCIT with questions regarding the job classification of an employee.
